1. Check the existing cabling in your new office
Often when you view you new premises there appears to be cabling in place, our advice is have a data cabling specialist confirm this for you. While visually it may look ok, often cables can be cut or data sockets can be left in place and not connected to anything (so there’s no gaps in the trunking).
2. Can Wi-Fi work your business?
With Wi-Fi 6 technology becoming more affordable, you may not need as much data cabling as you think. Wi-Fi is now a tangible solution for your business and can dramatically reduce your data cabling costs.
3. Create a floor plan
Plan where you want your desks, printers, furniture and communal areas, this means your data cabling can be tailored to your needs which will save you money for example there’s no need to put outlet in an area which is dedicated to filing cabinets.
4. How many data outlet do you need?
Traditionally offices were cabled on the basis of 2 data outlets per user (1 x Phone, 1 x PC). However in current times this can be considered overkill because; 1) advancements in VOIP technology mean we can make calls directly from our PC, and 2) COVID making us aware of bacteria on surfaces we now see lots of businesses moving away from handsets on desks. With this in mind if you still want a cabled connection to your device you may want to go with 1.5 or 1.25 Data Outlets per user reducing your costs without losing functionality .
5. Remove/replace redundant and obsolete hardware
Often over the years your current office can accumulate lots of IT hardware, we find a lot of this hardware can be removed as it’s not in use. So moving office gives you an opportunity to review what IT equipment you have, and whether you need it any more or if it needs upgrading. Reviewing this before you leave your current office makes moving into your new office much easier.
6. Don’t move your furniture in too early
We know you’re keen to move into new premises. However, did you know moving your furniture in before your installation has taken place can increase your costs by 30%.
7. Decorate after installation works
Installation works can be disruptive and create dust, if decorating if part of your plan, wait to after your work has been carried out.
8. Think ahead
For example if I room starts off a meeting room, but then you expand and it turns into an office think about cabling to suit your needs now and for the future this will save you money and disruption in the long run.
Disclaimer: The information provided in this article is for informational purposes only and should not be considered legal or professional advice. Always consult with a qualified professional for guidance specific to your business’s security requirements and local regulations.
